REPORT WRITING | MODULE - 25

Report Writing – Module 25 | NIOS Class 12 English Summary, Format & Examples

📘 Introduction: What Is Report Writing?

A report is a well-organized, factual piece of writing that presents information, observations, or findings on a specific topic or event. Reports are commonly written for schools, newspapers, businesses, government departments, or organizations. They aim to inform, analyze, or recommend action, depending on the context.

Whether you're describing a school function, documenting survey results, or submitting a formal business analysis, report writing helps you communicate clearly, logically, and objectively.

🎯 Purpose & Audience

  • Purpose: To present factual information, support decision-making, describe events, or offer recommendations.

  • Audience: Teachers, schoolmates, newspaper readers, business executives, government officers, or the general public—many of whom may be unfamiliar with the subject.

📝 Key Characteristics of a Good Report

Feature Description
Factual Based on verified information, not opinions
Organized Structure Includes a clear beginning, middle, and end
Formal Tone Uses professional language and avoids slang or overly casual expressions
Third Person & Passive Voice Maintains objectivity and removes personal bias
Concise and Clear Focuses on relevant facts without unnecessary detail
Supportive Evidence Includes data, observations, or examples to back up claims

🔍 How to Write an Effective Report

📌 Step-by-Step Process

  1. Research
    Gather all necessary facts, data, quotes, and background information from reliable sources.

  2. Organize Information
    Structure your content in a logical flow: Introduction → Findings → Conclusion/Recommendations.

  3. Drafting
    Use formal language. Avoid personal pronouns (I, we). Stay objective and informative.

  4. Editing
    Revise for grammar, punctuation, sentence structure, clarity, and coherence.

  5. Final Submission
    Add visuals like tables, graphs, or photos where necessary.

🧱 Standard Format of a Report

1️⃣ Title / Headline

A short, attention-grabbing line summarizing the subject of the report.
➡ Example: “Science Fair Showcases Young Innovators”

2️⃣ Byline

Name and designation or class of the reporter.
➡ By Arjun, Class 12-C

3️⃣ Introduction / Lead Paragraph

Brief overview—answers the Who, What, When, Where, and Why. This paragraph sets the stage.

4️⃣ Body / Main Content

Detailed account of the topic or event. Include:

  • Chronological description (for events)

  • Key facts, statistics, or findings

  • Quotes from individuals or officials (if applicable)

  • Observations, supporting examples

5️⃣ Conclusion / Recommendations

Wrap up the report with final thoughts, outcomes, or future action suggestions.

📰 Types of Reports in NIOS Module 25

📗 1. Published Reports

These appear in school magazines, newsletters, or newspapers. They are written in a semi-formal tone and are meant to inform the public or students about events or developments.

Example: School Magazine Report

Van Mahotsav Celebration
By Priya, Class 12

Alpine School celebrated Van Mahotsav on 10th November with a tree-planting drive organized by the Environment Club. Principal Mr. Sharma highlighted the importance of ecological awareness. Over 50 saplings were planted by students and teachers, who pledged to maintain them. The event concluded with a short skit on environmental protection.

Example: Newspaper Report (Inverted Pyramid Style)

Flood Relief Camp Set Up in Delhi
By Rohan Mehra

Delhi, 12th July — A flood relief camp was set up at Yamuna Vihar by the Delhi Government on Sunday. Volunteers from NGOs provided food, clothing, and medical aid to over 500 affected families. Deputy CM addressed the crowd, assuring that permanent housing support would be given soon. Relief efforts are ongoing.

📘 2. Official Reports

Used in organizations, businesses, or government departments. These are formal in tone, strictly structured, and focused on data, analysis, and decision-making.

Structure:

  • Header: Company name, report title, and date

  • Subject: Clearly mentioned

  • Findings: Bullet points or numbered facts

  • Recommendations: Concrete steps or proposed solutions

  • Signature: Name and designation

Example:

Subject: Illiteracy Among Women in Gangapur
Findings:

  1. 40% of women in the area are illiterate due to early marriages.

  2. There is a severe shortage of schools and transport facilities.

Recommendations:

  • Build more girls’ schools in rural blocks.

  • Launch awareness campaigns promoting education.

Submitted by:
Ananya Roy
District Education Officer

🧠 Tips for Report Writing

✅ Do’s ❌ Don’ts
Use formal, clear, and concise language Avoid personal opinions or emotional language
Back up findings with facts and data Don’t include unsupported statements
Use headings and bullet points for clarity Don’t use jargon or overly complex terms
Proofread for grammar and accuracy Avoid long, unbroken paragraphs

📌 Practice Tasks from Module 25

  • Write a report for your school magazine on a recent debate competition.

  • Draft a newspaper-style report on a community cleanliness drive.

  • Create an official report with recommendations on reducing dropout rates in rural schools.

  • Reorganize a jumbled report based on event sequences and findings.

  • Add a captioned photo to a newspaper article draft.

🧾 Key Takeaways

  • Reports are structured, factual documents written for a clear purpose and specific audience.

  • Published reports focus on events or celebrations; official reports focus on analysis and action.

  • A good report includes a logical flow: headline, byline, introduction, findings, and conclusion.

  • Always maintain a formal, neutral, and objective tone.

  • Use visual aids if necessary, and revise your writing for clarity and professionalism.

📜 Final Life Lesson

Clear, factual writing is a powerful tool. In academic, professional, or civic life, the ability to report events or findings with accuracy and integrity helps inform decisions, create awareness, and bring about meaningful change. Report writing teaches us to observe keenly, think critically, and express responsibly.

📚 Disclaimer

This summary is designed for educational support and exam preparation. Content has been adapted using AI and verified with official NIOS Class 12 English textbooks. Please refer to your NIOS study material for full exercises and examples.

Comments

Post a Comment

Popular posts from this blog

NIOS +2 ENGLISH SUMMARY

  NIOS Plus Two English Summary 1. My First Steps Sunil Gavaskar was born on 10th July 1949. He had cricket in his blood. His father was a good club cricketer, and his uncle Madhav Mantri played four official Tests for India. Sunil loved visiting his uncle and hoped to get one of his bats, but his uncle refused and told him he must work hard and sweat to earn India colours. He said there is no shortcut to the top. Sunil was fascinated by the trophies and especially the autographed stumps from the 1952 India and England teams. From childhood, he wanted to become a batsman. 2. Leisure In this poem, the poet expresses his pain over modern man's indifference to the beauty of nature. He emphasizes the importance of leisure, saying we are always busy earning and spending. We don’t take time to admire natural beauty, such as cows or sheep grazing, or the sunlight dancing on water. Because of this, we miss out on nature’s free gifts and cannot enjoy its serenity. 3. Reading with Un...
Read more

Complete NIOS English Module-Wise Summary Guide for Sr. Secondary | Easy Notes & Key Points

  The Crow and the Deer | Module 1 In the forest of Champakvati, a wise crow named Su-buddhi and a gentle deer named Chitrang are close friends. A cunning jackal named Kshudra-buddhi pretends to befriend the deer with the intent to eat him, despite the crow's warnings. The crow narrates a cautionary tale about a vulture who was betrayed by a deceptive cat, illustrating the risks of trusting strangers. Ignoring this advice, the deer is tricked into a trap by the jackal. With the crow’s help, the deer escapes by pretending to be dead, and the jackal is killed by the farmer. The story emphasizes the importance of choosing friends wisely, listening to genuine advice, and recognizing that true friendship is built on character, not flattery or deceit. Detailed Summary : Click here Mary Kom's Interview | Module 2 Mary Kom, born in 1982 in a poor family in Manipur, rose to international fame through sheer determination and passion for boxing, inspired by Dingko Singh. Despite early re...
Read more

The Crow and the Deer — Module 1

The Crow and the Deer - NIOS Class 12 English Summary, Analysis & Moral Lessons 📘 Introduction "The Crow and the Deer" is a moral fable from Module 1 of the NIOS Class 12 English syllabus , set in the mystical forest of Champakvati . Featuring animal characters, the story teaches timeless lessons on friendship, flattery, and wisdom . It mirrors real-life situations where critical thinking and true companionship become crucial to survival. 📖 Complete Story Summary In the peaceful forest of Champakvati, two unlikely friends—a wise crow named Su-buddhi and a gentle deer named Chitrang —share a deep bond. Their friendship is rooted in trust and mutual respect. One day, a cunning jackal named Kshudra-buddhi enters their lives. He flatters Chitrang with sweet words, slowly winning his trust. Su-buddhi, cautious and experienced, warns Chitrang to avoid the stranger, recalling a story about a vulture deceived by a cunning cat. Despite warnings, Chitrang falls into the jackal...
Read more